chairman Executive Assistant - Domiatec Group

chairman Executive Assistant - Domiatec Group

•Handle calendar management for the chairman including scheduling of appointments, meeting agendas, conference calls, time planning, and screening calls.

•Attend outside meetings, develop meeting minutes and follow up on action plans accordingly.

•Execute travel and hotel bookings arrangements for the chairman, and liaise with travel agencies and hotels to ensure that necessary reservations are done according as per agreed schedules.

•Handle the chairman guests’ arrangements, which may include travel reservations, meetings, and outings.

•Act as the focal point between the chairman and the group executives.

•Follow up on pending issues delegated by the chairman

•Responsible for chairman’s personal visa reconciliation, payments, and expenses

•Responsible for maintaining the chairman’s index updated & organized

•Responsible for chairman’s office and all its equipments maintenance

•Execute all reports/articles translation needed for the chairman

•Responsible for development of the chairman office document templates for internal and external correspondence.

•Oversee the preparation of the needed marketing collaterals.

•Fully responsible for chairman’s medical file:

an updated & organized medical documentation/filling system (soft copy and hard copy) for his status

with/coordinating with worldwide doctors for checkups, regular medical reports and regular subscription

•Execute department Performance Management System through setting objectives, conducting performance appraisals and set training plans for them and submit them to HR manager for review and approval.

•Manage and monitor the “on job training” of executive office team

•Participate in recruitment process of the executive office team.

•Rationalize costs and expenses within approved budgets

•Submit monthly reports about the team’s performance to the direct manager.

•Ensure all policies & regulations are applied within the department

•Maintain high level of confidentiality at all times regarding the entire department and the company related information

Job Details

Date Posted: 2013-11-10
Job Location: Cairo, Egypt
Job Role: Administration
Company Industry: Agriculture/Forestry/Fishing

Preferred Candidate

Career Level: Mid Career
Gender: Female
Degree: Bachelor's degree / higher diploma

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November 10, 2013 at 05:18PM