Executive Assistant

Executive Assistant

We are: A cutting edge content and entertainment studio in Cairo that is busy helping talented artists make stuff that hasn’t been seen or heard before.

We’re looking for someone who will be responsible for the following:

- Proven ability to take initiative in appropriate situations; creativity and resourcefulness; comfortable with ambiguity.

- Must exercise sound judgment, discretion and confidentiality.

- Must be responsive and adaptable in the face of ever-changing schedules/itineraries.

- Scheduling and calendar management.

- Coordinate all detailed travel arrangements (airline, hotel, ground transportation, etc.), while ensuring accuracy of travel logistics and proactively minimizing costs.

- Maintain accurate filing systems, extensive contact database, manage expense report submission, internal payment requests, etc.

- Draft, edit and proofread internal and external correspondence, meeting agendas, meeting minutes, presentations and special projects.

- Produce accurate, properly formatted documents and reports, frequently under tight time constraints.

- Proactively manage meeting arrangements, handling any conflicts on calendars, and work with other assistants to maximize efficiency.

- Handle all telephone calls and written correspondence in a professional and efficient manner.

- Collaborate with team members to ensure smooth workflow and seamless handovers.

- Ensure that the office is well maintained and stocked.

- Excellent organizational skills, computer skills, as well as exceptional verbal and written communication skills in both English and Arabic.

- Demonstrated ability to communicate effectively and professionally with clients, investors and external and internal contacts to the organization.

- Confident, detail-oriented, passionate about getting things done.

- Ability to stay focused and organized while answering phones, handling requests, checking e-mails, scheduling meetings, retuning phone calls, etc.

- Proven ability to work effectively under pressure and challenging time constraints.

- Previous experience in media and entertainment industry will be strongly considered.

- Previous experience in start-up phase will also be strongly considered.

While working with us, this person will be taking essential and creative breaks, joking around, being curious and finding out what others are working on. While all this is going on, he/she will be treated with respect, he/she will be reimbursed for their time and effort, and most importantly, his/her opinion will matter.

He/she also happens to have very little interia, is allergic to ta7weer and drama, and is always curious.

This person joined the company after sending:

- CV (without a picture) in English or English and Arabic

- A list of 5 films you really like

- A list of 5 music artists you really like

- A link to a YouTube video you found that you thought was really funny.

If the website you’re applying on can’t let you add extra stuff, just add the list at the bottom of your CV. Thanks!

Job Details

Date Posted: 2013-10-23
Job Location: Cairo, Egypt
Job Role: Administration
Company Industry: Arts/Entertainment/and Media

Preferred Candidate

Career Level: Mid Career
Nationality: Egypt

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October 23, 2013 at 05:01PM